How to move from Hotmail and Gmail to Office 365 as a Server for Outlook desktop and Windows Phone 8

When moving to Office 365 I found it difficult to stop my Windows Phone syncing its calendar and contacts with Hotmail. Here is how I finally did it.

For the reasons I was using Hotmail and Gmail see Synchronize Windows Phone with Outlook Emails, Contacts, Calendar and Tasks.

Hotmail was the primary Windows account on my phone and Windows Phone does not allow changing the primary account without a hard reset (loosing some local information).
The phone’s settings under “Email+Account” for the primary account only allow to select if emails is synced. There are no checkboxes for calendar or contacts:


Configuring Windows Phone to use Office 365 instead of Hotmail

To deselect syncing the Hotmail calendar use the Calendar app settings:


Selecting “Show to-dos…” syncs Office 365 Tasks with the phone’s calendar.

To deselect syncing Hotmail contacts use the phone’s People app setting “filter my contact list”:


Copying contacts, emails and tasks via copy&paste

During the migration process I had to move calendar entries, tasks and many (5000+) emails from one Server to another. I did this by configuring all server accounts in a Outlook desktop app and simply using copy&paste to copy the items.

With the calendar items and tasks I first filtered for the ones I wanted (Ex. NOT category:holiday) an then used CTRL-A to select all, CTRL-C to copy them and CTRL-V to paste them. There is no right-click menu item for pasting in Outlook. With some email folders I simply did a CTRL-A to select all messages and copied them.

The Outlook desktop app automatically synced the copied items to the Office 365 server. Even after the status bar said all folders were up to date and the status message “Updating sent items” no longer showed, the number of messages was not correct for a while. After several hours all messages were synced and my desktop and notebook Outlook showed the same number of items in all folders.

About Peter Meinl

Perpetual Traveller, IT Consultant
This entry was posted in Computers and Internet and tagged , , . Bookmark the permalink.

Leave a Reply

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s