This post describes how I synchronize my emails, contacts, calendar and tasks across my desktop, notebook and Windows Phone.
I am using Outlook 2010 standalone (without Exchange sever) to manage my emails (hosted in Gmail via IMAP), contacts, calendar and tasks. Windows Phone 7 currently does not support synchronizing with a standalone version of Outlook. It only supports synchronizing with Windows Live.
To synchronize my calendar and contacts between Windows Phone and Outlook via Windows Live I use the Outlook Hotmail Connector. Because the connector does not support synchronizing Outlook tasks and the phone does not have a tasks app I switched from using Outlook tasks to remember the milk. To synchronize my emails I use Gmail.
After installing the Hotmail Connector I manually copied my Outlook Contacts to the Hotmail Contacts folder in Outlook (CTRL-A, CTRL-C, CTRL-V).
In contrast to Outlook Windows Live uses different calendars for public holidays and “normal” events. Outlook allows adding holidays to a calendar – however I was unable to add holidays to the Hotmail calendar. Thus I filtered the holiday events in the Outlook calendar and manually copied them to the Hotmail calendar.
In contrast to email the Windows Phone does not have a sync button to synchronize the calendar. After a while calendar changes do sync automatically.
I decided to use remember the milk instead of One Note for tasks because I prefer to have all my PIM information in Outlook and its integration with One Note lacks complete synchronization. For an alternative approach (using a second calendar on the phone) see:
Use Windows Live to handle tasks on a Windows Phone
My email firstname.lastname@example.org is hosted at my domain hoster internet24.de.
- internet24 to forward incoming emails to my Gmail account.
I am using Gmail because it offers 7+GB storage. This allows me to keep my complete email archive online, and prevents old emails from being deleted by the internet24 server (and automatically being deleted via IMAP in my local Outlook!).
- My Gmail account as an IMAP account in Outlook.
- My Gmail account in Windows Phone.
I assume that appointments created by accepting meeting requests get placed in the personal calendar and not in the synchronized Hotmail calendar.